RTLS RFP-sjabloon — gratis, leveranciersneutraal.
We've sat on both sides of dozens of RTLS RFPs and seen the patterns that make them work — or fail. This is the vendor-neutral RTLS RFP template we use with clients on real enterprise procurements.
Use it as a starting point, adapt it to your environment, and ask us if you want a review before issuance.
Wat zit er in het sjabloon
The full template is a Word document (~25 pages) plus a vendor-response evaluation spreadsheet. Section 1 — Business context: problem statement, stakeholders, target outcomes, current state.
Section 2 — Scope: sites, use cases, asset / staff / patient counts, environmental conditions. Section 3 — Technical requirements: accuracy targets at the 95th percentile, update rates, coverage, latency, integration, security, compliance.
Section 4 — Commercials: capex / opex split, year-1 vs steady-state, success-based pricing options, change orders. Section 5 — Service and support: response SLAs, escalation, on-site coverage.
Section 6 — Evaluation: weighting model, scoring framework, decision criteria. Section 7 — Submission: format, timeline, contact, evidence requirements (referenceable deployments, validated accuracy).
De vallen die het sjabloon je helpt te vermijden
Most failed RTLS RFPs share three problems. Vendor-spec-by-stealth: the RFP was written by a vendor or by a buyer who copied a vendor brochure, locking out competition. Our template is technology-neutral and requires vendors to justify the radio choice.
No success criteria: "good accuracy" is not measurable. We require quantified accuracy targets at the 95th percentile, validated in pilot. Capex-only commercials: missing TCO of years 2–5. We require year-1 and steady-state, capex and opex, change orders included.
Hoe we het gebruiken bij klanten
Stage 1 of /method (Scope, Architect, Cost) produces a tailored RFP.
We adapt the template to the specific environment, refine accuracy and update-rate targets from RF site survey, model the commercials based on the actual asset and tag counts, and pre-qualify a shortlist of 3–5 vendors based on reference deployments.
The RFP issues to that shortlist; we run the evaluation as a transparent scoring exercise.
Pre-kwalificatie — bespaart weken
Most RTLS RFPs go to too many vendors and produce too many half-fit responses.
Our recommended sequence: 1) state the use cases and environment in a brief; 2) request 1–2-page capability statements + reference deployments from a longlist of 8–12 vendors;
3) shortlist 3–5 based on demonstrable fit and reference quality; 4) issue the full RFP to the shortlist.
This saves your team 60–80% of evaluation effort.
Evaluatiekader
The evaluation spreadsheet scores responses across 6 dimensions: technical fit (30%), commercial value (20%), reference deployments (15%), integration capability (10%), security and compliance (10%), service and support (15%).
Weighting is adjustable per engagement. We treat references as a hard gate — no validated production deployment of the same scale and use case, no shortlist.
Wat je hierna kunt doen
Download the template, adapt it to your environment, run pre-qualification, and issue to a focused shortlist. If you want us to review the adapted RFP before issuance — or to run the procurement as an independent advisor — book a 30-minute scoping call.
We're vendor-neutral and have no economic stake in the vendor selection. The downloadable template will be linked here when you sign up to the procurement-toolkit list — we ship it after a short qualification email.
Veelgestelde vragen
Is het sjabloon echt leveranciersneutraal?
Ja. We doen dit voor ons werk en verdienen onze advieskosten van klanten, niet van leveranciers. Het sjabloon is zo gestructureerd dat het echte capaciteitsverschillen eruit haalt, niet om specifieke merkantwoorden vast te leggen.
Kunnen we dit gebruiken voor een RFP die alleen voor RFID of alleen voor IoT is?
Ja — de structuur past zich aan. RTLS, RFID, IoT, AGV / AMR inkoopopdrachten gebruiken allemaal hetzelfde basiskader met technologie-specifieke secties. We passen ons aan voor de specifieke categorie in fase 1.
Fungeert u als onafhankelijke adviseur bij de evaluatie?
Ja, regelmatig. Klanten schakelen ons in om de RFP namens hen te laten uitvoeren — opstellen, leveranciersbriefing, evaluatie, aanbeveling. Wij nemen geen kosten, commissies of steekpenningen van leveranciers. Zie /about/independence.
Wat is de typische termijn van RFP naar contract?
Pre-kwalificatie 2–3 weken; RFP-uitgifte om te reageren na 4–6 weken; evaluatie en shortlist 2–3 weken; leveranciersdemo's en referenties van 2–3 weken; Definitieve selectie en contract 2–4 weken. Totaal: 12–19 weken. Sneller als de pre-kwalificatie goed wordt afgerond.
Hoe zit het met commerciële RFP's waarbij piloten betrokken zijn?
Veel RTLS-RFP's vereisen nu een betaalde piloot voordat je je verbindt. Wij raden een gestructureerde pilot van 8–12 weken aan met vooraf afgesproken succescriteria — behandeld in het sjabloon. We ontwerpen pilots in fase 2 van /method.
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