Modelo de RFP RTLS — gratuito, neutro para o fornecedor.
We've sat on both sides of dozens of RTLS RFPs and seen the patterns that make them work — or fail. This is the vendor-neutral RTLS RFP template we use with clients on real enterprise procurements.
Use it as a starting point, adapt it to your environment, and ask us if you want a review before issuance.
O que está no modelo
The full template is a Word document (~25 pages) plus a vendor-response evaluation spreadsheet. Section 1 — Business context: problem statement, stakeholders, target outcomes, current state.
Section 2 — Scope: sites, use cases, asset / staff / patient counts, environmental conditions. Section 3 — Technical requirements: accuracy targets at the 95th percentile, update rates, coverage, latency, integration, security, compliance.
Section 4 — Commercials: capex / opex split, year-1 vs steady-state, success-based pricing options, change orders. Section 5 — Service and support: response SLAs, escalation, on-site coverage.
Section 6 — Evaluation: weighting model, scoring framework, decision criteria. Section 7 — Submission: format, timeline, contact, evidence requirements (referenceable deployments, validated accuracy).
As armadilhas que o modelo ajuda a evitar
Most failed RTLS RFPs share three problems. Vendor-spec-by-stealth: the RFP was written by a vendor or by a buyer who copied a vendor brochure, locking out competition. Our template is technology-neutral and requires vendors to justify the radio choice.
No success criteria: "good accuracy" is not measurable. We require quantified accuracy targets at the 95th percentile, validated in pilot. Capex-only commercials: missing TCO of years 2–5. We require year-1 and steady-state, capex and opex, change orders included.
Como usamos com clientes
Stage 1 of /method (Scope, Architect, Cost) produces a tailored RFP.
We adapt the template to the specific environment, refine accuracy and update-rate targets from RF site survey, model the commercials based on the actual asset and tag counts, and pre-qualify a shortlist of 3–5 vendors based on reference deployments.
The RFP issues to that shortlist; we run the evaluation as a transparent scoring exercise.
Pré-classificação — economiza semanas
Most RTLS RFPs go to too many vendors and produce too many half-fit responses.
Our recommended sequence: 1) state the use cases and environment in a brief; 2) request 1–2-page capability statements + reference deployments from a longlist of 8–12 vendors;
3) shortlist 3–5 based on demonstrable fit and reference quality; 4) issue the full RFP to the shortlist.
This saves your team 60–80% of evaluation effort.
Estrutura de avaliação
The evaluation spreadsheet scores responses across 6 dimensions: technical fit (30%), commercial value (20%), reference deployments (15%), integration capability (10%), security and compliance (10%), service and support (15%).
Weighting is adjustable per engagement. We treat references as a hard gate — no validated production deployment of the same scale and use case, no shortlist.
O que você pode fazer a seguir
Download the template, adapt it to your environment, run pre-qualification, and issue to a focused shortlist. If you want us to review the adapted RFP before issuance — or to run the procurement as an independent advisor — book a 30-minute scoping call.
We're vendor-neutral and have no economic stake in the vendor selection. The downloadable template will be linked here when you sign up to the procurement-toolkit list — we ship it after a short qualification email.
Perguntas frequentes
O modelo é realmente neutro para o fornecedor?
Sim. Fazemos isso profissionalmente e recebemos nossos honorários de consultoria com clientes, não com fornecedores. O modelo é estruturado para extrair diferenças reais de capacidade, não para fixar respostas específicas de marcas.
Podemos usar isso para um RFP apenas RFID ou apenas IoT?
Sim — a estrutura se adapta. As aquisições RTLS, RFID, IoT, AGV / AMR usam a mesma estrutura básica com seções específicas de tecnologia. Adaptamos para a categoria específica no estágio 1.
Você atua como consultor independente na avaliação?
Sim, regularmente. Os clientes nos contratam para conduzir a RFP em seu nome — redação, briefing de fornecedores, avaliação, recomendação. Não aceitamos taxas, comissões ou subornos de fornecedores. Veja /about/independence.
Qual é o prazo típico entre o RFP e o contrato?
Pré-classificação 2–3 semanas; Emissão de RFP para resposta de 4 a 6 semanas; avaliação e lista de finalistas de 2 a 3 semanas; demonstrações e referências de fornecedores de 2 a 3 semanas; Seleção final e contrato de 2 a 4 semanas. Total: 12–19 semanas. Mais rápido se a pré-qualificação for bem feita.
E quanto a RFPs comerciais que incluem pilotos?
Muitos RFPs RTLS agora exigem um piloto pago antes do compromisso. Recomendamos um piloto estruturado de 8 a 12 semanas com critérios de sucesso pré-acordados — abordados no modelo. Projetamos pilotos na fase 2 do /method.
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