Modello RFP RTLS — gratuito, neutrale rispetto al venditore.
We've sat on both sides of dozens of RTLS RFPs and seen the patterns that make them work — or fail. This is the vendor-neutral RTLS RFP template we use with clients on real enterprise procurements.
Use it as a starting point, adapt it to your environment, and ask us if you want a review before issuance.
Cosa c'è nel modello
The full template is a Word document (~25 pages) plus a vendor-response evaluation spreadsheet. Section 1 — Business context: problem statement, stakeholders, target outcomes, current state.
Section 2 — Scope: sites, use cases, asset / staff / patient counts, environmental conditions. Section 3 — Technical requirements: accuracy targets at the 95th percentile, update rates, coverage, latency, integration, security, compliance.
Section 4 — Commercials: capex / opex split, year-1 vs steady-state, success-based pricing options, change orders. Section 5 — Service and support: response SLAs, escalation, on-site coverage.
Section 6 — Evaluation: weighting model, scoring framework, decision criteria. Section 7 — Submission: format, timeline, contact, evidence requirements (referenceable deployments, validated accuracy).
Le trappole che il modello ti aiuta a evitare
Most failed RTLS RFPs share three problems. Vendor-spec-by-stealth: the RFP was written by a vendor or by a buyer who copied a vendor brochure, locking out competition. Our template is technology-neutral and requires vendors to justify the radio choice.
No success criteria: "good accuracy" is not measurable. We require quantified accuracy targets at the 95th percentile, validated in pilot. Capex-only commercials: missing TCO of years 2–5. We require year-1 and steady-state, capex and opex, change orders included.
Come lo usiamo con i clienti
Stage 1 of /method (Scope, Architect, Cost) produces a tailored RFP.
We adapt the template to the specific environment, refine accuracy and update-rate targets from RF site survey, model the commercials based on the actual asset and tag counts, and pre-qualify a shortlist of 3–5 vendors based on reference deployments.
The RFP issues to that shortlist; we run the evaluation as a transparent scoring exercise.
Pre-qualificazione — risparmia settimane
Most RTLS RFPs go to too many vendors and produce too many half-fit responses.
Our recommended sequence: 1) state the use cases and environment in a brief; 2) request 1–2-page capability statements + reference deployments from a longlist of 8–12 vendors;
3) shortlist 3–5 based on demonstrable fit and reference quality; 4) issue the full RFP to the shortlist.
This saves your team 60–80% of evaluation effort.
Quadro di valutazione
The evaluation spreadsheet scores responses across 6 dimensions: technical fit (30%), commercial value (20%), reference deployments (15%), integration capability (10%), security and compliance (10%), service and support (15%).
Weighting is adjustable per engagement. We treat references as a hard gate — no validated production deployment of the same scale and use case, no shortlist.
Cosa puoi fare adesso
Download the template, adapt it to your environment, run pre-qualification, and issue to a focused shortlist. If you want us to review the adapted RFP before issuance — or to run the procurement as an independent advisor — book a 30-minute scoping call.
We're vendor-neutral and have no economic stake in the vendor selection. The downloadable template will be linked here when you sign up to the procurement-toolkit list — we ship it after a short qualification email.
Domande frequenti
Il modello è davvero neutrale rispetto al produttore?
Sì. Facciamo questo per vivere e guadagniamo le nostre commissioni di consulenza dai clienti, non dai fornitori. Il modello è strutturato per estrarre differenze reali di capacità, non per bloccare risposte specifiche del marchio.
Possiamo usarlo per una RFP solo RFID o solo IoT?
Sì — la struttura si adatta. Le acquisizioni RTLS, RFID, IoT, AGV / AMR utilizzano tutte lo stesso quadro di base con sezioni specifiche per tecnologia. Adattiamo per la categoria specifica nella fase 1.
Agisci come consulente indipendente durante la valutazione?
Sì, regolarmente. I clienti ci incaricano di gestire la RFP per loro conto — redazione, briefing ai fornitori, valutazione, raccomandazione. Non accettiamo commissioni, commissioni o tangenti dai fornitori. Vedi /about/independence.
Qual è la tempistica tipica tra la RFP e il contratto?
Pre-qualifica 2–3 settimane; Emissione RFP per risposta 4–6 settimane; valutazione e lista ristretta 2–3 settimane; dimostrazioni e riferimenti dei fornitori per 2–3 settimane; Selezione finale e contratto da 2 a 4 settimane. Totale: 12–19 settimane. Più veloce se la prequalifica viene fatta bene.
E per quanto riguarda le RFP commerciali che includono piloti?
Molte RFP RTLS ora richiedono un pilota pagato prima dell'impegno. Raccomandiamo un progetto pilota strutturato di 8–12 settimane con criteri di successo pre-concordati — coperti nel modello. Progettiamo piloti nella fase 2 di /method.
Ultimo aggiornamento: