Plantilla de RFP RTLS — gratuita, neutral para el proveedor.
We've sat on both sides of dozens of RTLS RFPs and seen the patterns that make them work — or fail. This is the vendor-neutral RTLS RFP template we use with clients on real enterprise procurements.
Use it as a starting point, adapt it to your environment, and ask us if you want a review before issuance.
¿Qué hay en la plantilla
The full template is a Word document (~25 pages) plus a vendor-response evaluation spreadsheet. Section 1 — Business context: problem statement, stakeholders, target outcomes, current state.
Section 2 — Scope: sites, use cases, asset / staff / patient counts, environmental conditions. Section 3 — Technical requirements: accuracy targets at the 95th percentile, update rates, coverage, latency, integration, security, compliance.
Section 4 — Commercials: capex / opex split, year-1 vs steady-state, success-based pricing options, change orders. Section 5 — Service and support: response SLAs, escalation, on-site coverage.
Section 6 — Evaluation: weighting model, scoring framework, decision criteria. Section 7 — Submission: format, timeline, contact, evidence requirements (referenceable deployments, validated accuracy).
Las trampas que la plantilla te ayuda a evitar
Most failed RTLS RFPs share three problems. Vendor-spec-by-stealth: the RFP was written by a vendor or by a buyer who copied a vendor brochure, locking out competition. Our template is technology-neutral and requires vendors to justify the radio choice.
No success criteria: "good accuracy" is not measurable. We require quantified accuracy targets at the 95th percentile, validated in pilot. Capex-only commercials: missing TCO of years 2–5. We require year-1 and steady-state, capex and opex, change orders included.
Cómo lo usamos con los clientes
Stage 1 of /method (Scope, Architect, Cost) produces a tailored RFP.
We adapt the template to the specific environment, refine accuracy and update-rate targets from RF site survey, model the commercials based on the actual asset and tag counts, and pre-qualify a shortlist of 3–5 vendors based on reference deployments.
The RFP issues to that shortlist; we run the evaluation as a transparent scoring exercise.
Preclasificación — ahorra semanas
Most RTLS RFPs go to too many vendors and produce too many half-fit responses.
Our recommended sequence: 1) state the use cases and environment in a brief; 2) request 1–2-page capability statements + reference deployments from a longlist of 8–12 vendors;
3) shortlist 3–5 based on demonstrable fit and reference quality; 4) issue the full RFP to the shortlist.
This saves your team 60–80% of evaluation effort.
Marco de evaluación
The evaluation spreadsheet scores responses across 6 dimensions: technical fit (30%), commercial value (20%), reference deployments (15%), integration capability (10%), security and compliance (10%), service and support (15%).
Weighting is adjustable per engagement. We treat references as a hard gate — no validated production deployment of the same scale and use case, no shortlist.
Lo que puedes hacer a continuación
Download the template, adapt it to your environment, run pre-qualification, and issue to a focused shortlist. If you want us to review the adapted RFP before issuance — or to run the procurement as an independent advisor — book a 30-minute scoping call.
We're vendor-neutral and have no economic stake in the vendor selection. The downloadable template will be linked here when you sign up to the procurement-toolkit list — we ship it after a short qualification email.
Preguntas frecuentes
¿La plantilla es realmente neutral respecto al proveedor?
Sí. Nos dedicamos a esto y ganamos nuestras tarifas de asesoría de clientes, no de proveedores. La plantilla está estructurada para extraer diferencias reales de capacidad, no para fijar respuestas específicas de marca.
¿Podemos usar esto para una RFP solo RFID o solo IoT?
Sí — la estructura se adapta. Las adquisiciones RTLS, RFID, IoT, AGV / AMR utilizan todas el mismo marco básico con secciones específicas de la tecnología. Nos adaptamos para la categoría específica en la etapa 1.
¿Actúas como asesor independiente en la evaluación?
Sí, regularmente. Los clientes nos contratan para gestionar la RFP en su nombre — redacción, informe al proveedor, evaluación, recomendación. No cobramos comisiones, ni comisiones ni comisións de los proveedores. Consulta /about/independence.
¿Cuál es el calendario típico entre la RFP y el contrato?
Preclasificación 2–3 semanas; Emisión de RFP a respuesta entre 4 y 6 semanas; evaluación y lista corta 2–3 semanas; Demostraciones y referencias de proveedores 2–3 semanas; selección final y contrato de 2 a 4 semanas. Total: 12–19 semanas. Más rápido si la preclasificación se hace bien.
¿Y qué pasa con las RFP comerciales que incluyen pilotos?
Muchas RFP de RTLS ahora requieren un piloto remunerado antes del compromiso. Recomendamos un piloto estructurado de 8 a 12 semanas con criterios de éxito preestablecidos — cubiertos en la plantilla. Diseñamos pilotos en la fase 2 de /method.
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