PROCUREMENT TEMPLATE
RTLS total cost of ownership: what to check over five years
Most tracking projects are budgeted as year 1 capex and find the real cost in years 2 to 5. This free, independent question list covers all five years.
What the question list covers
Hardware, software and subscriptions, installation, integration, support, tag replacement and change orders, for year 1 and each year after. For each line: why it matters and the question to ask every supplier.
What to watch for
- Costs that only appear from year 2: subscriptions, support and battery replacement.
- Integration priced by the day, with no agreed ceiling.
- Change orders for more sites, more tags or new use cases.
- Capex and opex offers that look different but cost the same over five years.
FAQ
Frequently asked questions
Is it free?
Yes. It is an Excel question list with no formulas and no prices.
Does it include benchmark prices?
No. Costs depend on the site, the technology and the supplier, so the list contains no prices. We can look at your figures with you on a call.
Can you check our supplier quotes?
Yes. A free second opinion on your quote is a common first step. Book a free scoping call to talk it through.
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